Dover Town Council

Full Town Council Agenda 04/08/10

Thu, 29 Jul 2010 16:26:37 GMT

DOVER TOWN COUNCIL

Dated this 29^th day of July 2010.

You are hereby summoned to attend a meeting of the DOVER TOWN COUNCIL which will be held on WEDNESDAY 4^TH AUGUST 2010 in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER beginning at 6.00pm to transact the business shown on the agenda below.

Michael Webb

TOWN CLERK

AGENDA

1. Apologies for absence.

2. DECLARATIONS OF INTEREST

To receive any declarations of either personal or prejudicial interest that Members may wish to make.

3. MINUTES

To receive and approve the Minutes of the meeting of the Town Council held on 23^rd June 2010 (copy attached).

4. COMMITTEE MINUTES

To receive and consider the Minutes of the following Committee meetings (copies attached except * to follow):

Committee	Date	Page Numbers
a) Extraordinary Allotments	5 July 2010	30 – 32
b) Events	6 July 2010	33 – 37
c) Planning	12 July 2010	38 – 45
d) Sports	20 July 2010	INQUORATE
e) Finance & General Purposes	21 July 2010	46 – 50
f) Extraordinary Events	26 July 2010	51 – 53
g) Town & Environment	27 July 2010	54 – 58
h) Allotments	29 July 2010	* To follow

5. PRESENTATIONS

To receive a presentation from Mr R Mahony of White Cliffs Tours concerning his application for financial assistance, which was subject to a resolved to recommend from the Town & Environment Committee meeting held on 27^th July 2010 (Resolved to Recommend minute No. 162) (copy of grant form and minute No. 162 attached).

6. TOWN COUNCIL PAYMENTS

To consider the payments made by the Town Council for June 2010 (copy attached) and July 2010 (to follow).

7. BUDGET OUT-TURN

To consider the budget out-turn to 30^th June 2010 (copy attached).

To consider the Treasurer’s email of 27^th July 2010 concerning the Powers to cap Town Council precept (copy attached).

8. EXTERNAL AUDIT REPORT

To consider the Town Council’s Audit Report for the year ended 321^st March 2010, together with the Treasurer’s report of 28^th June 2010 (copies attached).

9. PUBLIC CONSULTATIONS AND LOCAL PUBLIC SERVICES

To consider the Mayor’s letter to the Leader of Dover District Council dated 14^th June 2010 and the Leader of Dover District Council’s reply dated 5^th July 2010 (copies attached).

To consider Councillor P Watkins of Dover District Council’s letter of 21^st July 2010 concerning the District Council’s preparations for its financial challenges and pressures over the coming years (copy attached).

To consider the Town Clerk’s report of 28^th July 2010 concerning a public consultation document (copy attached).

To consider the notes of the Visitor Information Centre Working Group meeting held on 2^nd July 2010 (copy attached).

To consider the notes of the Chairman of the Public Conveniences Working Group’s meeting with a representative of Dover District Council held on 23^rd June 2010 (copy attached).

10. TOWN COUNCIL REPRESENTATION AND REPRESENTATIVES’ REPORTS

To note reports from the following meetings:

a) Dover Regatta Core Group (5^th July 2010);

b) Kent Archery Development Group Meeting (7^th July 2010);

c) Active Dover Meeting (15^th July 2010);

d) Dover Regatta Core Group (2^nd August 2010).

11. MAYORAL ENGAGEMENTS AND MAYOR’S REPORT

To consider the list of Mayoral engagements since the meeting on 23^rd June 2010 (copy attached).

To consider the Town Mayor’s report of 26^th July 2010 (copy attached).

12. NEW HOSPITAL FOR DOVER

To consider Mr R Hansell’s email of 20^th July 2010 concerning a new Hospital for Dover (copy attached).

13. PORT OF DOVER CONSULTATION

To consider Mike Penning MP’s statement of 21^st July 2010 concerning the Port of Dover (copy attached).

14. EXCLUSION OF THE PUBLIC

To consider a motion for the exclusion of the public for the remainder of the meeting.

15. STAFFING

To consider any staffing issues referred by the Finance & General Purposes Committee.

NOTE: A COPY OF THIS DOCUMENT IN LARGER TYPE MAY BE OBTAINED ON REQUEST FROM THE COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER.

COPIES OF THE DOCUMENTS MENTIONED IN THIS AGENDA ARE AVAILABLE FOR INSPECTION FROM THE TOWN COUNCIL OFFICES – MONDAY TO FRIDAY – 9am to 5pm. COPIES MAY BE REQUESTED GIVING 1 WORKING DAYS NOTICE AND WILL BE CHARGED AT 10p PER COPY.

Allotments agenda 29.07.10

Thu, 22 Jul 2010 16:10:29 GMT

DOVER TOWN COUNCIL

Dated this 22nd day of July 2009

You are hereby summonsed to attend a meeting of the ALLOTMENTS COMMITTEE which will be held on THURSDAY 29^th July 2009 at 6.00pm in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER, to transact the business shown on the agenda below.

Mr Michael Webb

TOWN CLERK

AGENDA

1. Apologies for absence.

2. DECLARATIONS OF INTEREST

To receive any declarations of personal or prejudicial interest that Members may wish to make.

3. MINUTES

To approve the Minutes of the extraordinary meeting of the Committee held on the 5^th July 2010 (copy attached).

4. HIGH MEADOW

To consider the White Cliffs Countryside Project’s report of the 24^th May 2010 regarding works carried out during 2009 /109 (copy attached).

To consider meeting notes from White Cliffs Countryside Project and corresponding emails between Town Clerk and member of public (copy attached)

To consider report from White Cliffs Countryside Project regarding the future management of High Meadow (copy attached).

5. PRETORIA ALLOTMENTS

To note map of Pretoria showing where hazardous metal is to be removed (copy attached).

To consider clerical assistants report dated 22^nd July regarding removal of asbestos on Pretoria Allotment Site (copy attached).

To consider petition received on the 15^th July 2010 from Pretoria Allotment Tenants regarding Site Reps (copy attached).

To consider letter from Pretoria Tenant dated 14^th July regarding proposed removal of metal (copy of letter attached).

To consider quotations received for fencing and gate works at Pretoria Allotment Site (copy attached).

To consider progress to date on Land at Rutland road.

6. BUDGET

To consider the latest out-turn against the Committee’s 2010 / 11 budget (copy attached).

7. PROGRESS TO DATE

To consider the Clerical Assistant’s report for July 2010, regarding the allotment update since the 5^th July 2010 (copy attached).

8. DRAFT BUSINESS PLAN

To consider the Draft Business Plan for the Allotment Committee in accordance with the Town Council’s Draft Corporate Plan (copy attached).

9. MEETING PROGRESS SHEETS

To consider the Allotment Committee’s outstanding meeting progress sheets for the 2009/10 Municipal Year (copy attached).

10. MAXTON ALLOTMENT SITE

To consider a Maxton tenant’s Structure permission request form for a poly tunnel (copy attached).

To consider allowing Maxton tenant permission for open day on their plot.

11. PROSPECT PLACE ALLOTMENTS

To note the works to re-site fencing on the top field at prospect place is due to commence 26^th July 2010.

To consider clerical assistants report dated 22^nd July regarding entrance surface at Prospect Place Allotment site (copy attached).

To consider letter from D&K Goymer dated 15^th June 2010 regarding temporary fencing at Prospect Place Allotment Site (copy of letter attached).

12. ALLOTMENTS

To note Allotments Summer 2010 newsletter (copy attached).

13. LAND AT EDGAR ROAD

To consider clerical assistants report and quotations dated 22^nd July 2010 regarding fencing and ground clearance on land at Edgar Road. (copy attached).

14. URGENT DECISIONS

To note Urgent Decision Number UD/10/11 regarding ongoing hire of security fencing at Prospect Place Allotment Site (copy attached).

NOTE: A COPY OF THIS DOCUMENT IN LARGER TYPE MAY BE OBTAINED ON REQUEST FROM THE COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER.

COPIES OF THE DOCUMENTS MENTIONED IN THIS AGENDA ARE AVAILABLE FOR INSPECTION FROM THE TOWN COUNCIL OFFICES, MONDAY TO FRIDAY, 9AM – 5PM. COPIES MAY BE REQUESTED GIVING 1 WORKING DAY’S NOTICE AND WILL BE CHARGED AT 10P PER COPY.

Agenda for the Town & Environment Committee meeting on 27th July 2010

Thu, 22 Jul 2010 15:59:31 GMT

DOVER TOWN COUNCIL

Dated this 21st day of July 2010

You are hereby summoned to attend a meeting of the TOWN & ENVIRONMENT COMMITTEE which will be held on TUESDAY 27TH JULY 2010 at 6.00pm in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER, to transact the business shown on the agenda below.

Mr Michael Webb
TOWN CLERK

AGENDA

1. Apologies for absence.

2. DECLARATIONS OF INTEREST

To receive any declarations of personal or prejudicial interest that Members may wish to make.

3. MINUTES

To approve the Minutes of the meeting of the Committee held on 8th June 2010 (copy attached).

4. BUDGET

To consider the latest out-turn against the Committee’s 2010/11 budget (copy attached).

5. BUSINESS PLAN

To consider the draft Committee’s Business Plan objectives for the 2010/11 Municipal Year following the Chairman and Vice-Chairman’s meeting held on 6th July 2010 and subsequent suggestions by the Mayor (copy attached).

6. PRESENTATIONS & APPLICATIONS FOR FINANCIAL ASSISTANCE

To consider the current situation concerning White Cliffs Tours’ application for financial assistance (decision deferred from Committee meeting on 8th June 2010), together with the Town Clerk’s report of 19th July 2010 concerning the meeting between the Chairman, Mayor, Town Clerk and Mr Mahony of White Cliffs Tours held on 8th July 2010 (copy attached).

To consider the Clarendon & Westbury Community Association’s letter received on 17th June 2010 concerning the grant awarded by the Committee at its meeting on 8th June 2010 (copy attached).

To consider the application for financial assistance from Dover Community Radio passed to the Committee by the Events Committee at its meeting on 6th July 2010, Minute No. 106 a), (copy of minute and grant form attached).

To consider the following applications for financial assistance (copies of grant forms only attached, all additional information is available in the office for viewing): -

a) Pegasus Playscheme in the sum of £600;
b) White Cliffs Duke of Edinburgh Award Panel in the sum of £150;
c) Mrs Christine Gist, Independent Artist in the sum of £1,300.

7. TRANSPORT

To consider Dover District Council’s email of 7th July 2010 concerning the Town Council’s request to have a substitute representative on the Dover Joint Transportation Board (copy attached).

8. SUSTAINABILITY

To consider Kent County Council’s letter of 11th June 2010 concerning the Kent Minerals and Waste Development Framework – Publication of the Scoping Report for the Sustainability Appraisal/Strategic Environmental Assessment (copy attached).

To consider Kent BTCV’s letter of June 2010 concerning Tree and Pond Warden Schemes (copy attached).

9. FAIRTRADE

To consider the notes of the Fairtrade Steering Group meetings held on 16th June 2010 (copy attached) and 21st July 2010 (to follow).

10. DOVER TOWN CENTRE SAFETY PARTNERSHIP

To consider the Deputy Town Clerk’s report of 28th June 2010 concerning the DPAC Radio (copy attached).

To consider Kent County Council’s Community Safety Unit Newsletter for May 2010 (copy available in the office for inspection as required).

11. CHARLTON GREEN AREA OF THE RIVER DOUR

To note White Cliffs Countryside Project’s letter of 24th May 2010 concerning works to the River Dour and High Meadow following the grant made by the Committee at its meeting held on 10th March 2009 (Minute No. 635 a)) (copy attached).

12. COMMUNITY DEVELOPMENT

To consider the notes of the Dover Town Centre Rejuvenation meeting held on 15th June 2010 (copy attached).

13. TOURISM

To consider the notes of the Visitor Information Centre Working Group meeting held on 2nd July 2010 (copy attached).

To note the minutes of the White Cliffs Country Tourism Association meeting held on 25th May 2010 (copy attached).

To consider the Mayor’s report of 12th July 2010 concerning the provision of an occasional Open Top Bus Service (copy attached).

To consider the Deputy Town Clerk’s report of 21st July 2010 concerning the potential of Maison Dieu House as a town tourist asset (copy attached).

14. TOWN REGENERATION

To consider the Mayor’s report of 29th July 2010 concerning the refurbishment of Town road signs (copy attached).

15. HORTICULTURE

To consider Dover District Council’s letter of 30th June 2010 in reply to the Town Council’s letter of 15th June 2010 concerning planters in the town (copies of both letters attached).

16. PLAY AREAS

To consider the current situation concerning play areas.

17. DISABILITY ISSUES

To consider the current situation concerning disability issues.

18. DOVER CHAMBER OF COMMERCE & INDUSTRY

To consider the current situation concerning the Market in Dover.

To consider the Chairman’s report concerning the meeting held together with the Vice-Chairman and members of the Dover Chamber of Commerce & Industry on 20th May 2010 concerning Dover Business Support (to follow).

19. COMMITTEE RESOLUTION PROGRESS SHEETS

To consider outstanding items concerning resolutions made by the Town & Environment Committee for 2009/10 (copies attached).

To consider outstanding items concerning resolutions made by the Town & Environment Committee for 2010/11 (copies attached).

NOTE: A COPY OF THIS DOCUMENT IN LARGER TYPE MAY BE OBTAINED ON REQUEST FROM THE COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER.

COPIES OF THE DOCUMENTS MENTIONED IN THIS AGENDA ARE AVAILABLE FOR INSPECTION FROM THE TOWN COUNCIL OFFICES – MONDAY TO FRIDAY – 9am to 5pm. COPIES MAY BE REQUESTED GIVING 1 WORKING DAYS NOTICE AND WILL BE CHARGED AT 10p PER COPY.

A carnival Barbeque on the Thames

Thu, 22 Jul 2010 14:31:47 GMT

This is an excellent summer event for corporate or staff entertaining, or just some summer fun. The vessel we have chosen for the day is the Erasmus, one of the most luxurious, largest and
newest boats on the Thames. She is decorated in a contemporary style with modern furnishings and two large bars.
Champagne and Pimms reception, salsa sounds and show with free wines, beers, soft drinks and a superb steak barbeque. £84.00 per person (plus VAT all inclusive.)
For futher information or to book call 01234 480000

Minibeasts at South Foreland Valley (Green Gang)

Mon, 19 Jul 2010 16:17:35 GMT

Come and look for the fascinating bugs and beasties that are found in the South Foreland Valley nature Reserve. Donation appreciated. LEADER: Nature Table for White Cliffs Countryside partnership (01795 535504) MEET: 2pm. End of Beach Road by cattle grid, past entrance to Pines Garden, St Margaret's-at-cliffe, Dover (TR 366 441). DISTANCE: 1.5 miles (2 hours) GRADE: 3

Guided Walk - Late Summer Blues

Mon, 19 Jul 2010 16:08:45 GMT

Take a walk over the Folkestone Downs and discover the wildlife still flying and flowering along the way. This should include (weather permitting) the common blue and Adonis blue butterflies. Donation appreciated. LEADER: Phil Green, White cliffs countryside Partnership (01304 241806 or 07880 706993) MEET: 2pm. At the bottom of Castle Hill, off M20 junction 13, Folkestone (TR 210 377). DISTANCE: 3 miles (3 hours). GRADE 3

Christmas parties at the Ramada

Mon, 19 Jul 2010 15:56:07 GMT

We are taking bookings for Christmas parties! You can book to come from 26th November onwards, and if you book before 31st August Ramada Dover are offering a 10% discount on the price! For full details download the Christmas brochure from their website: www.ramadadover.co.uk.
Ramada Dover
Tel 01304 821 230
E mail: reservations@ramadadover.co.uk

Beyond the Moon Charity Dinner

Mon, 19 Jul 2010 15:43:11 GMT

Join us on Friday 24th September and offer your valued support to Beyond the Moon, a charity that makes life a little bit better for those families with children with terminal illness. Tickets are just £50 per person which includes a 5 course dinner, some exciting acts to entertain and of course the Charity Auction. Please come and support this fabulous event, and have a brilliant night out too!
Ramada Dover
Tel: 01304 821230
E mail: reservations@ramadadover.co.uk
Website: www.ramadadover.co.uk

Diwali

Mon, 19 Jul 2010 15:32:35 GMT

Join us at the Ramada in celebrating the Diwali 'the Festival of Light' on Saturday 6th November in the Grand Marquee. Enjoy a lavish Indian buffet, fireworks display and Bollywood dancers with an Indian DJ providing entertainment through until midnight. Tickets £29.50 per person with children 5 to 12 years half price. To reserve tickets call: 01304 821230. E mail: reservations@ramadadover.co.uk or Website: www.ramadadover.co.uk

The 'Vintage Christmas Ball' at Hampton Court Palace

Mon, 19 Jul 2010 15:08:29 GMT

A black tie event at the glorious historic Royal Hampton Court Palace. This year's theme is the glamourous abd decadent eras of the roaring twenties through to the swing bands of the forties.

You will be greeted at 7.15pm with a glass of Marquis de la Tour sparkling wine to begin your festive evening. After pre-dinner drinks, join us for your superb Christmas meal, prepared by the expert kitchens at Hampton Court. Then we will invite you to party the night away as we transform the setting into a dancefloor with the magnificent palace as a backdrop until carriages at 1am
MENU
Welcoming glass of Marquis de la Tour sparkling wine
Warm tart of Ragstone goat's cheese and roasted squash
Roast turkey escalope with cranberry stuffing
Creme Brulee with spiced Bramley apple
Freshly brewed coffee, tea snd infusions with chocolate mints
1/2 bottle of House Wine per person
Iced water on the tables
(Vegetarian dishes are available-please notify us at the time of booking)
£89.00 per person
No mimimums apply, corporate or individual bookings welcome. Exclusive tables available for 8 to 10 guests. Otherwise tables will be shared. Dress - black tie or era

For more information call: 01234 480000