Dover Town Council

DOVER TOWN COUNCIL


Dated this 31st day of January 2008

You are hereby summoned to attend a meeting of the TOWN & ENVIRONMENT COMMITTEE which will be held on TUESDAY 5th February 2008 at 6.00pm in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER, to transact the business shown on the agenda below.




Mr Michael Webb
TOWN CLERK

AGENDA

1. Apologies for absence.


2. DECLARATIONS OF INTEREST

To receive any declarations of personal or prejudicial interest that Members may wish to make.


3. MINUTES

To approve the Minutes of the meeting of the Committee held on the 8th January 2008 (copy attached).


4. BUDGET

To consider the latest out-turns against the Committee’s 2007/08 budget (copy attached).


5. TOWN ISSUES

To consider Wildest Dreams presentation regarding a proposal for funding for ‘Dazzleville’ in Dover.


6. PERFORMING ARTS PLATFORM – PENCESTER GARDENS

To note that the Performing Arts Platform is being used on Saturday 19th July 2008 for the Community Safety Day.


7. DOVER SEA SPORTS

To consider Minute No: 504 from the Finance & General Purposes Committee, held 2nd January 2008 regarding on-going financial support for the Dover Sea Sports (copy attached).



8. P.A.C.T

To consider an oral report from Cllr Mrs S J Jones and Cllr Mrs V L Philpott regarding a P.A.C.T meeting held 31st January 2008.


9. RIVER DOUR

To consider the Project Development Officer’s report of the 21st January 2008 regarding insurance cover for the Charlton Green area of the River Dour, including a letter from Zurich Municipal (copies attached).

To consider the Technical Support Officer’s report of the 29th January 2008 regarding a meeting held on the 28th January 2008 concerning proposed improvements to the Charlton Green area of the River Dour including possible quotations received for the First Stages of work (copy of meeting attached, possible quotations to follow).


10. FESTIVAL OF DOVER 2008

To discuss the progress to date of the Festival of Dover 2008.


11. DOVER TOWN COUNCIL NOTICE BOARD

To consider the Technical Support Officer’s report of the 22nd January 2008 regarding quotations received for repairs to the Town Council Notice Board (copy attached).


12. SPORT

To consider the Project Development Officer’s report of the 29th January 2008 regarding the Cultural Olympics (copy attached).

To consider the Project Development Officer’s report of the 28th January 2008 regarding a Sports Forum meeting held 21st January 2008 (copy attached).


13. WESTERN HEIGHTS SPORTS FIELD

To consider Curzon Rangers Football Club’s e-mail of the 23rd January 2008 regarding the use of the Western Heights Sports Field (copy attached).


14. FESTIVE LIGHTS

To consider an oral report from the special responsibility member regarding the Christmas Lights.

To consider the Technical Support Officer’s report of the 22nd January 2008 regarding quotations received for a 4 year contract for the Dover Town Council’s Festive Lights (copy attached).


15. ALLOTMENTS AND GRAZING LAND

To consider a report from the Special Responsibility Group concerning Grazing Land (copy attached).

To consider draft documents from the Special Responsibility Group including a new Allotment Agreement, Dover Town Council Aims for the future regarding allotments, a “Plotters Guide” handbook for allotment tenants, a poultry / bee permission request form, an allotment structure permission request form (copies attached).

To consider a date for a public meeting, to discuss the situation to date, of the Maxton Allotments Regeneration Project.

To consider a report from the Special Responsibility Group regarding Municipal Charity Allotments (copy attached).

To consider the Technical Support Officer’s report of the 22nd January 2008 regarding quotations received for maintenance and fencing works at the Goschen Road and Northbourne Avenue Allotment sites (copy attached).


16. EXCLUSION OF THE PUBLIC

RESOLVED: That in view of the confidential nature of the business about to be transacted it would be advisable in the public interest that the public be temporarily excluded and they be requested to withdraw.


17. WESTERN HEIGHTS SPORTS PAVILION AND GROUNDS

To consider the Project Development Officer’s reports of the 18th December 2008 and the 7th January 2008 regarding a review of the Western Heights Project and options on the Western Heights pavilion provision (copies attached).

To consider the Project Development Officer’s reports of the 8th January 2008 and the 5th February 2008 regarding meetings held with Braddon residents, including results from an opinion survey carried out, concerning the Western Heights project (copies attached).

(At the discretion of the Chairman this Agenda Item may be addressed prior to the exclusion of the public).


18. MAXTON ALLOTMENTS REGENERATION PROJECT

To consider GPM Partnerships report of the 23rd January 2008, consisting of notes of a meeting held 17th January 2008, complete budget estimate and revised budget estimate for the regeneration project (copies attached).











NOTE: A COPY OF THIS DOCUMENT IN LARGER TYPE, TOGETHER WITH COPIES OF THE DOCUMENTS MENTIONED IN THIS AGENDA, MAY BE OBTAINED ON REQUEST FROM THE COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER.