Dover Town Council

Agenda 10.10.07

DOVER TOWN COUNCIL

Dated this 3rd day of October 2007.

You are hereby summonsed to attend a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE which will be held on WEDNESDAY 10TH OCTOBER 2007 in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER beginning at 6.00pm to transact the business shown on the agenda below.




Michael Webb
TOWN CLERK
AGENDA


1. Apologies for absence.


2. DECLARATIONS OF INTEREST

To receive any declarations of either personal or prejudicial interest that Members may wish to make.


3. MINUTES

To approve the Minutes of the meeting of the Finance & General Purposes Committee held on 19th September 2007 (copy attached).


4. PRESENTATIONS

To receive presentations from representatives of organisations applying for financial assistance.


5. VOLUNTARY ORGANISATIONS AND APPLICATIONS FOR FINANCIAL ASSISTANCE*

To consider the following application for financial assistance: -

a) Dover Watersports Centre (copy attached);
b) Dover and District Merchant Navy Memorial Fund (copy attached), report to follow from Councillor Mrs P Brivio.


6. SCHEDULE OF PAYMENTS AND COMMITTEE BUDGETS

To consider the schedule of payments by the Town Council for September 2007 (copies attached).




7. DRAFT COMMITTEE BUDGET 2008/09

To consider the Committee’s draft budget for 2008/09 (to follow).


8. TOWN COUNCIL PREMISES AND ADMINISTRATION WORKING GROUP

To consider the Deputy Town Clerk’s report of 17th September 2007 concerning flower beds in the rear courtyard (copy attached).

To consider the Deputy Town Clerk’s report of 17th September 2007 concerning digital voice recorders/transcription kits (copy attached).

To consider the allocation of funds to allow planning permission to be sought and quantity surveyor’s report made regarding the external works (windows) and internal works (1st floor toilets) to enable a budget to be presented to a future meeting of the committee with a view to progression of the projects.


9. FINANCE WORKING GROUP

To consider the Treasurer’s report concerning the revised audit requirements and report of the meeting with McCabe Ford Williams held on the 25th September 2007 (to follow).


10. MAYOR OF DOVER CIVIC AWARDS

To consider the Town Clerk’s report of 3rd October 2007 concerning the allocation of a budget for the proposed Mayoral Civic Awards (copy attached).


11. EXCLUSION OF THE PUBLIC

To consider a motion for the exclusion of the public for the remainder of the meeting.


12. DRAFT COUNCIL BUDGET

To consider the Council’s draft budget for the municipal year 2008/9.


13. TOWN COUNCIL STAFF

To consider the Town Clerk’s report of 24th September 2007 concerning the Society of Local Council Clerk’s conference (copy attached).



* NOTE: COPIES OF THE APPLICATIONS FOR FINANCIAL ASSISTANCE, LICENCES AND CONSENTS AND OTHER PAPERS AS INDICATED ARE AVAILABLE FOR INSPECTION IN THE COUNCIL OFFICES PRIOR TO THE MEETING.