Dover Town Council

Agenda 2.1.08

DOVER TOWN COUNCIL

Dated this 21st day of December 2007.

You are hereby summonsed to attend a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE which will be held on WEDNESDAY 2ND JANUARY 2008 in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER beginning at 6.00pm to transact the business shown on the agenda below.




Michael Webb
TOWN CLERK
AGENDA


1. Apologies for absence.


2. DECLARATIONS OF INTEREST

To receive any declarations of either personal or prejudicial interest that Members may wish to make.


3. MINUTES

To approve the Minutes of the meeting of the Finance & General Purposes Committee held on 7th November 2007 (copy attached).


4. VOLUNTARY ORGANISATIONS AND APPLICATIONS FOR FINANCIAL ASSISTANCE*

To consider the Town Council’s resolution at its meeting on 21st November 2007 Minute No. 457 concerning on-going financial support for the work of the Dover Sea Sports Committee.

To consider the payment of Kent County Council’s invoice for £1,000.00 in respect of Year 1 Partnership Funding contribution to the Kent Archery Development Project.


5. SCHEDULE OF PAYMENTS

To note that the schedule of payments by the Town Council for November 2007 were approved by the Town Council at its meeting on 12th December 2007.

To consider the Treasurer’s report of 12th December 2007 concerning Direct Debit payments to British Telecommunications Plc (copy attached).





6. TOWN COUNCIL PREMISES AND ADMINISTRATION

To consider the Deputy Town Clerk’s report of 20th December 2007 concerning the redecoration of Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 19th December 2007 concerning the condition of the boiler at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 20th December 2007 concerning the condition of the windows at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 20th December 2007 concerning the installation of lavatories on the first floor at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the CCTV system at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the condition of the roof at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the office dictation facilities (copy attached).

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the telephone system at Maison Dieu House (copy attached).

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the Town Council’s computer system Maison Dieu House (copy attached).


7. TOWN COUNCIL SUBSCRIPTIONS

To consider the renewal of the Town Council’s subscriptions to: -

a) The Association of Charter Trustee Towns and Charter Town Councils (£150);
b) The Society of Local Council Clerks (£268).


8. SECOND COUNCILLOR FORUM

To consider the budget for the 2nd Councillor forum.

To consider Mr B Bano’s report of 21 December concerning performance appraisals and corporate objectives(copy attached).

9. TRANSFER OF ASSESTS FROM DOVER DISTRICT COUNCIL

To consider the Project Development Officer’s report of 23rd October 2007 concerning the transfer of assets from Dover District Council (copy attached).


10. TOWN COUNCIL LAND

To consider the Project Development Officer’s report of 17th December 2007 concerning a request from Folkestone and Dover Water Services Ltd to purchase a parcel of land owned by the Town Council at Knight’s Templar, Western Heights, Dover to site a water pumping station (copies attached).


11. EXCLUSION OF THE PUBLIC

To consider a motion for the exclusion of the public for the remainder of the meeting.




12. TOWN COUNCIL STAFF

To consider the Project Development Officer post.

To consider the Town Clerk’s report of 20th December 2007 concerning staffing issues.

To consider the Deputy Town Clerk’s report of 21st December 2007 concerning the overtime worked and due to Town Council staff (to be distributed at meeting at the request of the Chairman).

To consider an oral report from the chairman covering staffing issues.


* NOTE: COPIES OF THE APPLICATIONS FOR FINANCIAL ASSISTANCE, LICENCES AND CONSENTS AND OTHER PAPERS AS INDICATED ARE AVAILABLE FOR INSPECTION IN THE COUNCIL OFFICES PRIOR TO THE MEETING.