Dover Town Council

Agenda 30.1.08

DOVER TOWN COUNCIL

Dated this 23rd day of January 2008

You are hereby summoned to attend a meeting of the DOVER TOWN COUNCIL which will be held on WEDNESDAY 30th JANUARY 2008 in the COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER beginning at 6.00pm to transact the business shown on the agenda below.




Michael Webb
TOWN CLERK

AGENDA


1. Apologies for absence.


2. DECLARATIONS OF INTEREST

To receive any declarations of either personal or prejudicial interest that Members may wish to make.


3. MINUTES

To receive and approve the Minutes of the extraordinary meeting of the Town Council held on 12th December 2008 (copy attached).


4. COMMITTEE MINUTES

To receive and consider the Minutes of the following Committee meetings (copies attached except * to follow):


Committee Date Page Numbers
Finance & General Purposes 02.01.08 163 – 166
Town and Environment 08.01.08 167 – 171
Planning 09.01.08 172 – 176
Tourism, Twinning & Civic Functions 15.01.08 177 – 180
Policy 22.01.08 *





5. SCHEDULES OF PAYMENTS

To consider the schedules of payments by the Town Council for December 2007 in accordance with Standing Order 53 (copies attached).


6. BUDGET OUT-TURN

To consider the budget out-turns to 31st December 2007 (copy attached).


7. EXTERNAL AUDIT

To receive and consider the External Auditors’ certificate and opinion on the Town Council’s Annual Return for the year ended 31 March 2007 (copy attached).

To note that the Town Council has complied with regulations concerning the display of the notice of conclusion of audit and right to inspect the annual return, and the publication of the annual return.


8. TOWN ANNUAL MEETING 2008

To consider the Town Clerk’s report of 202nd January 2008, concerning the date for Town Annual Meeting 2008 (copy attached).


9. TOWN COUNCIL REPRESENTATION AND REPRESENTATIVES’ REPORTS

To consider any reports that the Town Council representatives on outside bodies may wish to make.


10. MAYORAL ENGAGEMENTS AND MAYOR’S REPORT

To consider the list of Mayoral engagements since the meeting on 12th December 2007 (to follow).

To receive a report from the Town Mayor on any developments since that meeting.


11. DOVER GRAMMAR SCHOOL FOR BOYS

To consider the Town Clerk’s report of 23rd January 2008 concerning financial assistance for an ecological event planned by Dover Grammar School for Boys (copy attached).


12. EXCLUSION OF THE PUBLIC

To consider a motion for the exclusion of the public for the remainder of the meeting.


13. STAFFING

To note the Town Clerk’s Urgent Decision ref UD 07/08 – 072 concerning the placement of and advertisement in the Dover Express Newspaper regarding the post of Receptionist (copy attached).

To note the Town Clerk’s Urgent Decision ref UD 07/08 – 073 concerning the placement of and advertisement in the Dover Mercury Newspaper regarding the post of Receptionist (copy attached).

To consider the selection panel’s report dated 22 January 2008 concerning the appointment of two part-time Receptionists (copy attached).
14. LAND ISSUES

To consider any matters involving land issues



NOTE: A COPY OF THIS DOCUMENT IN LARGER TYPE, TOGETHER WITH COPIES OF THE DOCUMENTS MENTIONED IN THIS AGENDA, MAY BE OBTAINED ON REQUEST FROM THE COUNCIL OFFICES, MAISON DIEU HOUSE, BIGGIN STREET, DOVER.