Minutes 21.11.07
DOVER TOWN COUNCIL
Minutes of the Meeting of the DOVER TOWN COUNCIL held in the Council Offices, Maison Dieu House, Biggin Street, Dover on Wednesday 21st November 2007 at 6.00pm
PRESENT
The Right Worshipful the Town Mayor of Dover (Councillor R R Markham)
in the chair
Councillors
Mrs P Brivio N Rix
D Hannent Mrs J Tranter
Mrs S Jones P Verrill
Mrs V Philpott Mrs L Young
C Precious
Apologies for absence were received from Councillor G Cowan, Councillor R Frayne, Councillor D Lloyd, Councillor Mrs J Morgan, Councillor Mrs D Smallwood, and Councillor Mrs A Smith
454. DECLARATIONS OF INTEREST
Councillor D Hannent declared a personal and prejudicial interest in any item that concerning Dover Rugby Club, Blackfish or RSS Ltd.
Councillor R Markham declared a personal interest in item 11 (on the agenda as Dover Water Sports Committee).
Councillor C Precious declared an interest in item 4, minute 399, George Cross for Dover Campaign, arising from the Policy Committee meeting, of 30th October 2007
455. MINUTES
RESOLVED: That the Minutes of the meeting of the Town Council held on 23rd October 2007 be approved and signed by the Chairman.
456. ORDER OF BUSINESS
RESOLVED: That in accordance with Standing Order 20d the order of business be changed to enable decisions concerning agenda item 11 to be discussed and resolved following item 6 of the agenda.
457. DOVER WATER SPORTS COMMITTEE
It was noted that the Agenda heading should have referred to the Dover Sea Sports Committee and not to the Dover Water Sports Committee, resolved when minutes presented.
The Town Council received a presentation from Mr B Fawcus of the Dover Sea Sports Committee, concerning its plans and inclusion policy, with specific reference to the way it intends to work with the people of Dover, especially young people. The presentation included a request for ongoing financial support from the Town Council.
RESOLVED: That the matter be added to the agenda for the next Finance and General Purposes Committee meeting for consideration.
458. ORDER OF BUSINESS
RESOLVED: That in accordance with Standing Order 20d the order of business be changed to enable the Town Council to receive the minutes of the Planning Committee held on the 24th October and the 20th November 2007 consecutively.
459. PLANNING COMMITTEE
The Town Council received the Minutes of the meeting of the Planning Committees, held on 24th October 2007 (Minute No’s 384 to 391).
The Town Council received the Minutes of the meeting of the Planning Committees, held on 20th November 2007 (Minute No’s 439 to 453).
RESOLVED: a) That Minute No’s 384 to 391 be received.
b) That Minute No’s 439 to 453 be received.
460. POLICY COMMITTEE
The Town Council received the Minutes of the meeting of the Policy Committees, held on 30th October 2007.
RESOLVED: a) That Minute No’s 392 to 400 be received;
b) That the recommendations in minute 395 be adopted, subject to the following:
i) That the responsibility for overseeing and managing High Meadow be transferred from the Planning Committee to the Allotment Committee;
ii) That “and disposals” be added to the Planning Committee’s remit, so that that part of its role reads: “To seek out and report any potential beneficial land acquisition and disposal, to the Policy committee, in line with the Council’s development plans”;
iii) That a new range of delegated powers, appropriate to the new committees, be prepared, by the Standing Orders Working Group, and presented to a future meeting of the Finance and General Purposes Committee.
c) That the recommendations in minute 397 and 399 be adopted.
461. TOURISM, TWINNING & CIVIC FUNCTIONS COMMITTEE
The Town Council received the Minutes of the meeting of the Tourism, Twinning & Civic Functions Committee, held on 6th November, 2007.
RESOLVED: a) That Minute No’s 401 to 413 be received;
b) That the recommendation in minute 412 be adopted, with the following amendments:
i) item 412d) to read: That the Tourism, Twinning & Civic Functions Committee consider nominations as they come in and not a specific number per year;
ii) That recommended nominations be sent to Full Town Council for ratification.
c) That the recommendation in minute 412 (f) not be adopted.
462. TOWN AND ENVIRONMENT COMMITTEE
The Town Council received the Minutes of the meeting of the Town and Environment Committee, held on 13th November 2007.
RESOLVED: a) That Minute No’s 425 to 438 be received;
b) That the recommendations in minute number 427 be adopted, subject to the resolution replacing the words “Dover Water Sports Committee” with the words “Dover Sea Sports Committee”;
c) That Minute No’s 429 be adopted;
d) That Minute No’s 431 be adopted and that the Mayor sends a note to all Councillors requesting declarations of interest for the Sports Forum and that a similar communication be sent to potentially-interested parties, with Councillor Verrill being the contact for replies;
e) That Minute No’s 438 a) and b) be adopted.
Councillor Hannent requested that his abstention from voting for professional reasons, concerning 438 (a), be recorded.
463. FINANCE AND GENERAL PURPOSES COMMITTEE
The Town Council received the Minutes of the meeting of the Finance and General Purposes Committee, held on 7th November 2007
RESOLVED: That Minute No’s 414 to 424 be received.
464 SCHEDULE OF PAYMENTS
The Town Council considered the schedule of payments by the Town Council for October 2007 in accordance with Standing Order 53.
RESOLVED: That the payments made by the Town Council in October 2007 totalling £34,350.38 be approved and the schedules signed by the Chairman.
465. BUDGET OUT-TURN
The Town Council considered and noted the Income and Expenditure Accounts for the year ended 31st October 2007.
466. APPOINTMENT OF REPRESENTATIVE TO DOVER JOINT TRANSPORTATION BOARD
The Town Council considered the Town Clerk’s report of 31st October 2007 concerning the appointment of a Town Council representative to the Dover Joint Transportation Board.
RESOLVED: That Councillor C Precious be appointed as the Town Council representative to the Dover Joint Transportation Board.
467. APPOINTMENT OF REPRESENTATIVE TO THE PLANNING COMMITTEE
The Town Council considered appointing a new committee member to the Town Council’s Planning Committee to replace Councillor R Frayne, who had resigned.
RESOLVED: That Councillor Mrs V Philpott be appointed as a committee member to the Town Council’s Planning Committee to replace Councillor R Frayne for the remainder of the Municipal Year.
468. TOWN COUNCIL REPRESENTATION AND REPRESENTATIVES’ REPORTS
Members present made no reports concerning Town Council representation.
469. MAYORAL ENGAGEMENTS AND MAYOR’S REPORT
The Town Council noted the Mayor’s oral report. The Town Council noted that the list of Mayoral engagements since the meeting on 26th September 2007 will be presented at the next full Town Council meeting.
470. EXCLUSION OF THE PUBLIC
There was no resolution to temporarily exclude the public
471. STAFFING
There were no staffing issues.
472. LAND ISSUES
There were no land issues.
The meeting closed at 7.17 pm
THE RIGHT WORSHIPFUL THE TOWN MAYOR
(Councillor R Markham)
CHAIRMAN
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